A printable version of this page can be accessed from this link: 10PARADEdetails.pdf

 
The 2010 Torchlight parade is on SATURDAY JULY 31.

GENERAL PARADE CRITERIA

• As the torchlight parade begins at dusk, it is essential that all entries be well lit. Floats and other mobile units must be equipped with additional decorative lighting.
• The spirit of the parade is a celebration of light and spectacle and the thousands of people that line the waterfront to watch the parade emerge from the darkness always delight in cheering on the most creative and innovative uses of light. Get creative!
• No material/candy may be thrown from any entry. Any wrapped candy or other gifts must be handed out by walkers accompanying the float/entry. The person signing the Indemnity Agreement is responsible to ensure compliance. This firm and enforced policy is in place is to avoid tempting children to run into the street to pick up candy or being hit by flying objects. These rules are for safety reasons – failure to comply will mean police/security involvement and your application for future parades will be denied. Safety is the number one priority at our event.
• Entries must observe all the application rules and follow all instruction of Police and/or Parade Officials.
• All entries are by invitation only and must be pre-approved by the Parade Committee.
• Insurance coverage: Coverage is the responsibility of the participant. The following agreement is recommended to be included in your insurance policy:
  • You agree to indemnify, hold harmless and defend any action against the Community of Lights Events Society, its Directors or Members, and the Spirit of the Sea Committee from and against all liabilities whatsoever arising out of our participation in the Spirit of the Sea Parade; AND FURTHERMORE participants shall provide “Evidence of Liability Insurance” in the amount of not less than $2,000,000.00 showing the Community of Lights Events Society, including its directors, volunteers and staff, Spirit of the Sea Festival Production Team, City of White Rock, City of Surrey, and festival sponsors as additional insured.

 
SPECIFIC PARADE CRITERIA

Parade Day:

• Alcoholic beverages are forbidden on any float, in any vehicle, or on the person of any participant.
• Arrival Time: 1:00 pm – 6:00 pm
• Please use the correct access to marshalling area (see map). Check-in immediately upon arrival at the registration table (you will then be given your parade placement).
• Due to heavy traffic volumes, all non-parade vehicles must be moved from registration area by 6:00 p.m. For those participants who do not wish to be judged, they must be registered and in position by 8:00 p.m. No Exceptions.
• Registration Area: No parking of any support vehicles will be allowed in the marshalling/registration area. Parking is available at Semiahmoo Park for $5/day, please bring exact change (see map). Upon request, a shuttle bus or van will be in operation to bring you back to the Registration area from the East Beach dispersal area. Please ask at Registration Desk for details.
• Shuttle Service: Last shuttle for participants from East Beach parking to Registration area leaves at 7:00 pm due to traffic congestion.
• Float: Conditions of mobile equipment and road-worthiness are the responsibility of entry sponsoring organizations/individuals. It is the responsibility of all participants to ensure they have taken appropriate safety measures while float is moving (i.e. standing participants must wear a safety belt or have handholds while float is in motion.)
• Float dimensions: Maximum width is 18 feet. Maximum height is 15 feet. Electrical Wires Overhead – If you are standing on float, the absolute maximum height must be less than 14 ft. – We are being very cautious to avoid any possible potential accidents to people or floats!
• Fire Extinguishers: Approved dry chemical, 5 lb. or larger must be carried on all floats in an easily accessible spot to the driver. No open flames are permitted.
• Bands: Bands are recommended to drop off equipment at Registration area with one of their band members to reduce the number of shuttles required.
• Dispersal Area: An area of Marine Drive, from Kent St. to Maple St.. will be closed for float dispersal and parking for float truck/trailers. Other entries are asked to move as quickly as possible off Marine Drive into the side streets of Habgood, Keil, and Kent (see map). Dispersal area will accommodate one tow vehicle plus one car only per entry, all other vehicles responsible for their own parking.
• Horse Entries: All entrants with horses may arrive at registration area up to 7:30 p.m. HOWEVER, if entry has any vehicles (including horse carrier), vehicles must be moved from registration area to dispersal area no later than 7:30 p.m. Please ensure horse droppings are picked up immediately throughout the parade route!
• Judging: Starts at 6:00pm. Participants are required to be in their assigned position at the assembly point on Marine Drive, west of Oxford St. Only entries in position by 6:00 pm will be judged. The Parade Committee Judges’ decisions regarding all entrants are final.
• Due to the number of outstanding entries that participate in the Parade, the judges will be awarding 1st, 2nd, and 3rd Prize Ribbons.
• Invited dignitaries/guests are responsible for obtaining a suitable car and the decoration of it for the parade. A sign indicating who is riding in the car is desirable whenever possible.
• Undecorated cars will not be permitted.
• Distribution of literature, canvassing and/or asking for donations is prohibited.
• A spacing of 30 feet between each unit must be maintained. We require your support in maintaining a continual parade flow to capture and keep the audience’s interest.
• The parade route is approximately 2.1 km – approximately 1.5 hours, start to finish.

The Parade is under the direction of the
Parade Marshals and RCMP.
PLEASE FOLLOW THEIR REQUESTS.

 
DIRECTIONS FOR FLOAT ENTRANTS

There is only one route for entrants to access the assembly area. If you are coming from…

Vancouver/New Westminster/South on Highway 99
Take the 32nd Ave exit. Veer to the right. Follow 148th St to 16th Ave (North Bluff Road). Turn right. Follow to Nichol Road (140th St). Turn left. Follow Nichol to Marine Drive. Turn left. Follow Marine Drive to the assembly area.

Highway #1
Take 152nd St Exit. Follow 152nd St to 16th Ave (North Bluff Road). Turn right. Continue to Nichol Road (140th St). Turn left. Continue to Marine Drive. Turn left. Follow Marine Drive to the assembly area.

Langley/Abbotsford
Take 16th Ave. Continue all the way to Nichol Road (140th St). Turn left. Follow to Marine Drive. Turn left. Follow Marine Drive to the assembly area.

United States
Take the first exit after the border – White Rock Exit. Turn left at the first traffic circle onto 8th Ave. Turn right at the second traffic circle onto King George Highway. Follow King George Highway to 16th Ave. Turn left. Follow 16th Ave to Nichol Road (140th St). Turn left. Continue to Marine Drive. Turn left. Follow Marine Drive to the assembly area.

This is a basic map of the parade route. A printable version is available in 10PARADEdetails.pdf.

Thank you for participating in the Torchlight Parade at the Spirit of the Sea Festival on Semiahmoo Bay.